Annual General Meeting (AGM)

NOTICE OF ANNUAL GENERAL MEETING

Company Number: SC268081
Scottish Charity Number: SC014949

Notice is hereby given that the Annual General Meeting (AGM) of Dundee International Women’s Centre (DIWC), a Scottish charity, will be held at:

Dundee International Women’s Centre
Unit 9B, Manhattan Business Park
Dundonald Street, Dundee, DD3 7PY

Date: Monday 27th January 2025
Time: Official business will commence at 5:15 PM (arrivals from 5:00 PM).

Associated Papers

All relevant papers will be sent to invited attendees via email on Monday 13th January 2025.

Agenda

The AGM will address the following:

1. Approval of Minutes
   To approve the minutes of the last AGM, held on Monday 29th January 2024.
2. Annual Impact Report and Accounts
   To receive and consider the Annual Impact Report and Accounts of the Charity for the year ending 31st March 2024.
3. Appointment of Auditors
   To consider the appointment and/or re-appointment of Auditors.
4. Authorisation of Auditors
   To authorise and re-appoint the Auditors.
5. Election of Directors
6. Special Resolution: Change to Memorandum and Articles
   To seek members’ approval for a special resolution to update DIWC's Articles of Association to allow for virtual meetings, ensuring greater flexibility and accessibility.

The proposed amendments will update the following sections of the Articles of Association:
14.2, 14.3, 14.7, 15.2.3, 15.2.4, 17.1, 17.2, 17.3, 17.7, 30.1, 30.2, 30.4, 30.6, 32.2, 32.3, 32.4, and Definitions

1. Other Business
   To undertake any other business of the Charity.

 

Notes

1. Chair of the AGM
   The Chair of the Board of Directors will chair the meeting. If she is unable to attend, the Board of Directors will elect one of their members to chair the AGM.
2. Attendance and Voting Rights
   • Every member has the right to attend, speak, and vote.
   • All members of the Board of Directors have the right to attend and speak.
   • Any member entitled to attend, and vote may appoint another person (who does not need to be a member of the Charity) as their proxy to attend, speak, and vote on their behalf.
3. Proxy Voting
   A Full Member wishing to appoint a proxy must:
   • Submit a written instrument of proxy, signed and lodged at DIWC’s centre:
     Unit 9B Manhattan Works, Dundonald Street, Dundee, DD3 7PY
   • Alternatively, send an instrument of proxy via email to mail@diwc.co.uk.

Deadline: Proxy forms must be received no later than 48 hours before the meeting.

1. • A member may appoint only one proxy.
2. Quorum
   The quorum for the AGM is 15 members entitled to vote, which can include general members, Board of Directors, and proxy votes. No business will be transacted unless the quorum is met.
3. Questions and Further Information
   For any questions or further information, please contact:

Kristina Piggott
Manager, Strategy and Operations
Email: kristina@diwc.co.uk